Chandramuka
IDEN

Example · AI agent

An email assistant that sums up and alerts

This is how it works. Every incoming email gets a label: Important, Later, or Ignore. At 08:00 you get a summary on your phone, and urgent email is flagged right away. For quote requests, the assistant prepares a draft reply that is only sent after staff approve it.

All examples

Steps

  1. 01Email comes inPromotions, meeting invites, reports, bills, and customer requests land in one inbox.
  2. 02LabelledEach email is labelled Important, Later, or Ignore.
  3. 0308:00 summaryThe key points and today's tasks are sent to your phone.
  4. 04Instant alertUrgent email is flagged right away, with the reason.
  5. 05Reading the requestName, item, quantity, and delivery date are taken from the quote email.
  6. 06Stock and price checkThe data comes from your stock system and price list.
  7. 07Reply draftedThe assistant writes a reply with the price and delivery date.
  8. 08Staff approveStaff read the draft, edit it if needed, and press approve.
  9. 09Sent and loggedThe reply goes out, and every step is kept in the log.

Sample data

Inbox

  • Toko Berkah JayaOrder #4471 has not arrived08:06Important
  • Rina Hapsari, PT Sinar PanganQuote request for cardboard boxes07:55Important
  • CV Mitra KemasInvoice INV-0932 due today06:30Important
  • Sales SystemWeekly sales report06:00Later
  • ProcurementInvite: vendor review meeting tomorrow 09:00YesterdayLater
  • Promo Grosir OnlineMonth-end sale, up to 40% offYesterdayIgnore

Office AssistantWhatsApp

Alert08:06

Complaint from Toko Berkah Jaya

Order #4471 is 3 days late. The customer wants a firm answer today.

Why: a regular customer, and the email says they may cancel the order.

Morning summary08:00

  • CV Mitra Kemas invoice of Rp12,450,000 is due today.
  • PT Sinar Pangan asked for a quote on 1,200 boxes. The draft reply is ready.
  • Sales last week were up 8% on the week before.
  • Vendor review meeting tomorrow at 09:00. The invite has no reply yet.

To do today

  • Pay the CV Mitra Kemas invoice
  • Approve the draft reply to PT Sinar Pangan

1 promotional email skipped.

Quote email07:55

Quote request for cardboard boxes

Rina Hapsari, PT Sinar Pangan

Good morning,
We need 40x30x30 cm boxes, a total of 1,200 pcs, delivered to Cikarang no later than Friday, 23 October. Could you send us a quote?
Thank you, Rina

Taken from the email

Customer
PT Sinar Pangan
Item
Box 40x30x30 cm
Quantity
1,200 pcs
Delivery
23 October, Cikarang

Checked in your system

  • Warehouse stock1,850 pcs✓ Enough
  • Unit priceRp4,200✓ Price list
  • Truck scheduleThursday, 22 October✓ Available

Draft reply

To: Rina Hapsari

Good morning Ms Rina, thank you for your request. We have 1,200 pcs of the 40x30x30 cm box available at Rp4,200 each, Rp5,040,000 in total. We can deliver to Cikarang on Thursday, 22 October. Our formal quote is attached.

✓ Sent 08:19

  • 07:55 Email received from PT Sinar Pangan
  • 07:56 Request details recorded
  • 07:56 Stock, price, and schedule checked
  • 07:57 Reply drafted
  • 08:19 Approved by Dimas, then sent

What stays with your staff

The assistant sends nothing without approval. Special pricing, complaints, or unclear requests go straight to your staff.

Have routine emails an assistant could help with?

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