Example · Billing automation
Polite invoice reminders, on time
The system reads your list of invoices every morning. Invoices due within 3 days or already overdue are picked out and reminder messages are prepared. Staff check and approve them all at once. When payment arrives, the invoice is marked paid.
All examplesSteps
- 01Invoice listAll unpaid invoices with their due dates.
- 02Picked outThose due within 3 days or overdue are flagged.
- 03Reminders draftedA polite WhatsApp message is prepared for each customer.
- 04Staff approveStaff read the drafts and approve them in one go.
- 05SentEach customer receives their reminder.
- 06Marked paidWhen a transfer comes in, the invoice is marked paid.
Sample data
Unpaid invoices, 15 October
- Toko Sumber RejekiINV-0418 · Rp4,200,00018 OctIn 3 days
- CV Lancar AbadiINV-0421 · Rp7,850,00010 Oct✓ Paid5 days late
- Warung Bu TiniINV-0425 · Rp1,150,00030 Oct
- PT Gemilang NiagaINV-0427 · Rp12,600,00017 OctIn 2 days
- Apotek SehatINV-0430 · Rp2,300,0005 Nov
Payment received
16 Oct 10:20, transfer of Rp7,850,000 from CV Lancar Abadi. INV-0421 marked paid.
Draft reminders
Toko Sumber Rejeki✓✓
Good morning Mr Hendra. A reminder that invoice INV-0418 for Rp4,200,000 is due on Sunday, 18 October. Thank you.
CV Lancar Abadi✓✓
Good morning Ms Ratna. Invoice INV-0421 for Rp7,850,000 has been due since 10 October. If it has already been paid, please ignore this message. Thank you.
PT Gemilang Niaga✓✓
Good morning Mr Yusuf. A reminder that invoice INV-0427 for Rp12,600,000 is due on Saturday, 17 October. Thank you.
✓ 3 reminders sent 08:32
Approved by Dimas
What stays with your staff
No reminder is sent before staff approve. Customers you are in special talks with can be left off the list.
Still chasing invoices one by one?
Tell us about the work your team still does by hand. We reply within 1-2 working days.