Example · AI agent
Meeting over, tasks already clear
The assistant reads the meeting notes or transcript. Decisions are summed up and tasks are listed with who does them and by when. The organizer checks and edits if needed, then the task list goes to the team chat.
All examplesSteps
- 01Meeting notesA snippet of notes from an exhibition planning meeting reaches the assistant.
- 02Decisions summed upThe three decisions are written down briefly.
- 03Task listEach task gets an owner and a deadline. A missing deadline is flagged.
- 04Organizer checksWulan fills in the missing deadline and approves.
- 05Sent to the teamThe task list goes to the exhibition team chat.
Sample data
Meeting notes, Thursday 15 October
- Wulan: For the Braga exhibition next week, we'll go with the 3x3 booth.
- Dimas: I can print the brochures, but the design has to be final on Monday.
- Raka: I'll check the booth's power supply first, I hear it's limited.
- Wulan: Ok. Catering up to Rp2 million, Sari will order it.
- Sari: Sure, I'll send the menu options tomorrow.
Decisions
- Take a 3x3 booth at the Braga exhibition.
- Brochure design final by Monday.
- Catering budget up to Rp2 million.
Task list
- Finalise brochure designMon, 19 OctDimas
- Check booth power supplyFri, 16 OctRaka
- Send catering menu optionsFri, 16 OctSari
- Confirm the 3x3 booth bookingNot mentionedMon, 19 OctWulan✎ Edited by Wulan
Exhibition TeamWhatsApp
Results of the exhibition planning meeting, Thursday 15 October:
- ☐ Finalise brochure design, Dimas, Mon, 19 Oct
- ☐ Check booth power supply, Raka, Fri, 16 Oct
- ☐ Send catering menu options, Sari, Fri, 16 Oct
- ☐ Confirm the 3x3 booth booking, Wulan, Mon, 19 Oct
Sent with Wulan's approval.
16:12
What stays with the organizer
The task list is not sent before the organizer checks it. Tasks without an owner or deadline are always flagged, never guessed.
Meeting outcomes often lost in personal notes?
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